Conditions for submitting an abstract
DEADLINE: 10 October 2015 23:59:59 CEST
How to submit an abstract
Abstracts on the particular subjects can be submitted exclusively online: www.esska-congress.org
Applications via fax, e-mail, etc. cannot be taken into consideration!
Notifications about acceptance or refusal will be sent out during January 2016.
Abstracts will NOT be accepted after the deadline, neither by e-mail nor any other means of written communication.
Language
Abstracts can only be submitted and presented in English.
Size, content
The abstract is limited to 3.000 characters including graphs and tables (Graph=300 characters, table=50 characters). Modifications to abstracts that are already registered are possible up to the application deadline.
The following structure of the abstract is mandatory:
Title, objectives, methods, results, conclusions.
Concerning the methods it has to be clear if it is a prospective or a retrospective study and how the data has been obtained. Statistical data have to be specified. The test execution of experimental studies has to be understandable. The described methodology of data entry and data evaluation of clinical papers must be traceable. The abstract has to contain all relevant data and figures. To assure an anonymous handling, it is not allowed to mention any names of the author or of the hospital or of the location of the hospital in the text/paper.
Publication
Results that have already been published cannot be submitted. All authors listed have to give their consent regarding the abstract text, publication in the abstract volume as well as the publication on the internet.
Rules & regulations
It is not allowed to submit an abstract several times to different subjects of the congress. The presenting author must be listed first. The number of authors including presenting author is limited to 8 people. The person, who is mentioned first, is responsible for the compliance with ethic regulations and the law on animal protection. The abstract text has to be written in a way that it is usable for printing/publishing.
Posters
Poster submissions are welcome via the abstract submission platform as well. The selection of the type of presentation (oral or poster) is done at the beginning of the abstract-submission process. The posters will be displayed at the congress in an electronic format. Details regarding the technical aspects will be sent to the presenting author after January 2016.
Evaluation
All submitted abstracts will be reviewed anonymously by several experts. Evaluation criteria are: “Interest of the subject” (new or interesting or already known), “quality of the methodology” (excellent or fair or inadequate), “results” (well presented and documented or fair or inadequate) and “conclusions” (important or interesting but not new or does not reflect the results). Abstracts that show formal errors (multi-submission for the same congress, not anonymised, already published elsewhere), are going to be rejected.
Presentation
Oral presentations must be handed over on-site as a digital presentation on a CD-ROM or a USB data stick. Data projectors are available in all lecture halls. Individual notebooks
cannot be installed.
Videos have to be stored in the delivered data files.
Awards
Best Paper- Theo van Rens Award: The 6 papers with the highest score in the review process will compete in the Star Paper Session for this award. A jury will select the best paper out of the 6 finalists directly after the session. The prize money is 3.000 EUR.
Best Poster- All posters accepted for presentation at the 17th ESSKA Congress will compete for the Best Poster Awards with 500 EUR each. A jury will evaluate and score the best posters on-site. For the evaluation the number of points of the review-procedure and the graphical implementation/realisation of the posters are going to be taken as a basis.