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Conditions for submitting an abstract

DEADLINE: 14 October 2013, 08:00 (CEST)

How to submit an abstract

Abstracts on the particular subjects can be submitted exclusively online: Applications via fax, e-mail, etc. cannot be taken into consideration! Notifications about acceptance or refusal will be sent out during January 2014.


Abstracts can only be submitted and presented in English.

Size, content

The abstract is limited to 3.000 characters incl. gaps. Modifications to abstracts that are already registered are possible up to the application deadline.

The following structure of the abstract is mandatory:
Title, objectives, methods, results, conclusions.

Concerning the methods it has to be clear if it is a prospective or a retrospective study and how the data has been obtained. Statistical data have to be specified. The test execution of experimental studies has to be understandable. The described methodology of data entry and data evaluation of clinical papers must be traceable. The abstract has to contain all relevant data and figures. To assure an anonymous handling, it is not allowed to mention any names of the author or of the hospital or of the location of the hospital in the text/paper.


Results that have already been published or that have been lectured elsewhere cannot be submitted. All authors listed have to give their consent regarding the abstract text, publication in the abstract volume as well as the publication on the internet.

Rules & regulations

It is not allowed to submit an abstract several times to different subjects of the congress. The lecturer must be listed first. The number of authors including the lecturer is limited to 6 people. The person, who is mentioned first, is responsible for the compliance with ethic regulations and the law on animal protection. The abstract text has to be written in a way that it is usable for printing/publishing.


Poster submissions are welcome via the abstract submission platform as well. The selection of the type of presentation (oral or poster) is done at the beginning of the abstract-submission process. The posters will be displayed at the congress traditionally in hard-copy. Poster sessions are planned for Wednesday and Thursday. During the poster session it is mandatory that at least one of the authors is present.


All submitted abstracts will be reviewed anonymously by several experts. Evaluation criteria are: “Interest of the subject” (new or interesting or already known), “quality of the methodology” (excellent or fair or inadequate), “results” (well presented and documented or fair or inadequate) and “conclusions” (important or interesting but not new or does not reflect the results). Abstracts that show formal errors (multi-submission for the same congress, not anonymised, already published elsewhere), are going to be rejected.


The number of oral presentations per presenter is limited to 3.
Oral presentations must be handed over on-site as a digital presentation on a CD-ROM or a USB data stick. Data projectors are available in all lecture halls. Individual notebooks cannot be installed.
Exclusive presentation format is Microsoft Power Point (from version 97) for Windows. Please note incompatibilities between Apple-Macintosh and the operating system of Windows! Videos have to be stored in the delivered data files.


Best Paper- The Theo van Rens Award: The 6 papers with the highest score in the review process will compete in the Star Paper Session for this award. A jury will select the best paper out of the 6 finalists directly after the session. The prize money is 2.500 EUR.

Best Poster- All posters accepted for presentation at the 16th ESSKA Congress will compete for the Best Poster Awards with 500 EUR each. A jury will evaluate and score the best posters on-site. For the evaluation the number of points of the review-procedure and the graphical implementation/realisation of the posters are going to be taken as a basis.