Information Regarding Data Protection

Intercongress GmbH is a Professional Congress Organizer. The protection of your privacy as a user of our offers has maximum priority, in particular as to deal with your personal data.

a) Responsible unit

Intercongress GmbH, Friedrichstraße 6, 65185 Wiesbaden
Court of registration: Amtsgericht Wiesbaden
Registration number: HRB 8375
Sales tax ID DE 258 269 762
Managing Director authorised to represent the company: Diana Kraus
fon +49 611 97716-0
fax +49 611 97716-16

b) Contact details of the data protection officer

Intercongress GmbH, Ingeborg-Krummer-Schroth-Str. 30, 79106 Freiburg
fon +49 761 69699-14

c) Purpose of processing and legal basis

Intercongress GmbH uses the data obtained during the registration

  • to organise the abstract submission and review, if applicable including external service providers (Art. 6 (1) lit b DS-GVO, Art. 6 (1) lit c. DS-GVO)
  • to organise and realise the respective scientific programme and future scientific programmes of events (Art. 6 (1) lit b DS-GVO, Art. 6 (1) lit c. DS-GVO)
  • to inform you via e-mail or by airmail about other conferences organised by Intercongress which could be of interest for you (§7 UWG). At anytime you can oppugn the promotional use of your data with effect on the future. Please refer to: Intercongress GmbH, Friedrichstraße 6, 65185 Wiesbaden, fon +49 (0)611 977 16-0, fax +49 (0)611 977 16-16, welcome@intercongress.de

d) Recipients

Intercongress GmbH will not regularely sell or rent your personal data to third parties. Intercongress GmbH passes your personal data to third parties only, if

  • this is legal without your agreement (cf. § 85 BDSG (neu)),
  • the transmission is necessary to arrange the conference you registered for,
  • service providers which are involved in congress preparation need the data to render their services.

All third parties are processors we employ (Art. 28 DS-GVO). These are companies in categories IT services, logistics, print services and telecommunications. In the system registered abstract authors have the opportunity to see other authors’ address data which are stored in the database and select them as a co-author of their paper. This “author search function” shall be used for this purpose only.

e) Duration of storage

The data will be stored during the period of the contractual relationship between you and Intercongress GmbH. If the contractual relationship expires or you exercise your under Lit. f) stated rights your data will be handled according to the exercise of this right, if necessary deleted, so far as legal provisions stipulate a longer retention period .

f) Rights of the data subject

The data subject has the right of access, to rectification, to erasure, to restriction of processing, to object and to data portability. Furthermore the data subject has the right to lodge a complaint.